Common Company Legal Documents

This is a short list of legal documents that should be prepared for your company, when needed, and which should be maintained in an organized fashion by your attorney.

  1. Organizational Documents
    a. Formation documents (Cert. of Organization, etc.)
    b. Governing documents (By-laws, operating agreement, partnership agreement, etc.)
    c. Ownership documents (Shareholder agreements, etc.)
    d. Minutes/ Resolutions/ Record of significant company activities.
  2. Ownership Interests: Equity and Debt Documents
    a. Shareholder agreements
    b. Option agreements
    c. Stock purchase plans
    d. Employee stock ownership plans
    e. Convertible Notes
    f. Loan agreements
    g. Secured transactional agreements (UCC filings, equipment liens, etc.)
    h. Bank Agreements, Lines of Credit, Letters of Credit, etc.
  3. Government Documents
    a. Permits
    b. Licenses
    c. EIN #
  4. Worker Agreements
    a. Employment Agreements
    b. Independent Contractor agreements
    c. Policies, HR manuals and documents (such as vacation policies, compensation structures, review forms, termination forms, etc.)
    d. Misc. (if not included in the above)
    i. Confidentiality agreements
    ii. IP Agreements (work for hire, technology transfer, etc.)
    iii. Non-compete/Non-solicitation agreements
  5. Client Agreements [e.g. people who your company provides with services/goods] and Vendor Agreements [e.g. people who provide your company with services/goods]
    a. Specific to industry, but may include:
    i. Terms & Conditions
    ii. Master Services Agreements
    iii. Privacy Policies
    iv. Hosting Agreements
    v. Carrier Agreements
    vi. Advertising Agreements
  6. Intellectual Property Agreements
    a. Trademarks
    b. Copyrights
    c. Patents
    d. Licenses
    e. Chains of Title
  7. Real Property Agreements
    a. Mortgages
    b. Leases
    c. Titles

In addition, non-legal documents such a tax returns, financial records and insurance agreements should also be maintained and, in some cases, given to your attorney for review.

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